|Project Stages||Project Lifecycle Phases||Generic Labels||Project Specific Labels||Project Specific Labels|
Phase 1 (New Opportunity)
Phase 2 (Approved Opportunity)
Phase 3 (Full Kitting)
|Kick-Off Full Kitting||Planning||Planning|
|Phase 4 (Delivery)||Live Project||Execution||Implementation|
|Phase 5 (Benefits Tracking)||Benefits Tracking||Benefits Tracking||Benefits Tracking|
|Phase 6 (Closed)||Closed||Closed||Closure|
2. Create a New Opportunity Project (Phase 1)
1. To creat a ‘New Opportunity’ or 'Phase 1' project, navigate to the Pipeline or Projects page then click on the ‘Create New Project’ button.
2. In the ‘Add New Project Opportunity’ page, fill-in the required details.
- ‘Project Name’ – Name of the Project you will be creating. The project name should be a short description of the project so in reading the title, a general sense of what the project is can be understood. Should also include the what, where, and why of the project
- ‘Project ID’ – A unique identifier for the project. This is important because it will help in proper filing and storage of project documents and information
- ‘Description' – Details of the Project that easily describes the issue that the project is trying to address and the end result. Often times the business case can be used as a description if it is already created.
- ‘Department’ – The department assigned for the project, as planned. It will be responsible for ensuring no changes or inputs made will harm the project.
- ‘Category’ – Category of the project to describe the high level focus of the project. Having the category defined allows the PM to understand what section of the company the project falls under, assisting with opportunities and portfolio pipeline management.
- ‘Project Sponsor’ – Sponsor of the Project is the person who is in charge of the project from a leadership perspective and has influence over the project and direct "ownership of the area". Sponsor can help remove roadblocks and issues, as well as provide guidance & resources
- ‘Business Sponsor’ – Sponsor of the Project in the area or department of the company who is in charge of the project from an outcome perspective. The Business Sponsor can assist with roadblocks, scope alterations and even provide guidance.
- ‘From Cost Range’ – The low end of the cost range when estimating the expenses to complete the project. Cost range should be estimated with all cost factors including personnel cost, purchases such as equipment, rental space, IT equipment, license fees, ongoing maintenance, etc.
- ‘To Cost Range’ – The high end of the cost range when estimating the expenses to complete the project. Cost range should be estimated with all cost factors including personnel cost, purchases such as equipment, rental space, IT equipment, license fees, ongoing maintenance, etc.
- ‘Business Benefits’ – Upon completion of the project, what does the company gain in doing it, having more specific outcomes is ideal for benefits tracking. Typical benefits can include one or multiple areas such as increased efficiency, reduction of expenses, increase in revenue, business development, long term compliance or sustainability
- ‘Estimated Key Milestone’ – Milestones are any major points of the project that show progress and/or completion. A project needs at least one milestone but often large projects can have multiple milestones to support ongoing monitoring and success of the project
- ‘Opportunity Documents’ – Any documents or files that support the project or are needed to do a proper review. The files outline the justification of both cost as well as any benefits or opportunities for the project. These files could be completed project charters as well as any quotes, industry best practices, or articles that support the project
- ‘Benefits Tracking Start Date’ – Displays the date that the Benefits Tracking will start.
3. To add more ‘Milestones’, click the ‘New Milestone’ button. Note that you can only add a maximum of 5 milestones.
4. To add more ‘Documents’, click the ‘New Documents’ button. This allows you to add a Hyperlink or file.
- Select Hyperlink as the Document Type to add links from your internal SharePoint or library.
- Select File as the Document Type to upload the file directly.
5. Populate the Benefits Tracking Start Date.
6. Tick the ‘Opportunity Checklist’.
6. When everything is complete, click the ‘Add Project’ button.
7. Once 'Add Project' has been selected, you will be redirected to Projects Page and an Opportunity Project (Phase 1) has been created.